Community

Best practice for documents, which can optionally have a cover sheet to be recognized correctly?

Dear forum members / ABBYY supporters,

is there a best practice for documents, which can optionally have a cover sheet, and still be recognized correctly according to their subsequent pages in FlexiLayout Studio /FlexiCapture ?

So far, if a document has a cover page, it does not get recognized anymore as the desired document type. If I remove the cover page, it gets recognized correctly.

Thanks and best regards,

Samuel Eickelberg

0

Comments

4 comments

  • Avatar
    Matthew Harper

    If each document batch starts with or contains a coversheet, a good way to capture data from both is to define document definitions for both and include them in a single batch type

     

    EX: We have a batch of 50 4-page questionnaires following a coversheet. To include the cover sheet in the batch we do the following:

    1. Create a document definition for the questionnaires

    2. Create a document definition for the cover sheet

    3. Create a batch type, proceed to recognition settings, and add the definitions created in 1 & 2 to the document definitions set 

    4a. Create an image import hotfolder with the setting "create new batches for imported images automatically", and choose the batch type created in 3.

    4b. Set "Number of files to add" to "from subfolder"

    4c. If the batches are expected to be large, set the hotfolder check to 60+ seconds

    5. Organize images into batch folders and send batch folders to the hotfolder to begin processing

    0
  • Avatar
    Ekaterina

    Hello,

    According to your description, we may recommend to create two sections in your Document Definition: one for cover page and other for rest of the document. 

    Add to them number of repetitions: [0-1] for the first section (meaning that it is optional) and [1] (required) for the second. 

    In case of more complex situations the document assembly scripts can be used. You may find more information about them here: FlexiCapture Developer Help

    “Using scripts in ABBYY FlexiCapture > Scripts for customizing processing stages > Types of scripts > Document assembly script” article

    0
  • Avatar
    Samuel Eickelberg

    Hello,

    what is meant by "section" in a document? I can't find any type of item to define in a document. As well, I'd like to know if it is possible to search for a header over more than the first page - setting the absolute search area to a Range of e. g. pages 1-2 shows an error.

    Also, I can't find the “Using scripts in ABBYY FlexiCapture > Scripts for customizing processing stages > Types of scripts > Document assembly script” article in developer's help. Neither navigating to it nor by search term "Document assembly script" points me to it. Where can I find it?

    Thanks and best,

    Samuel

    0
  • Avatar
    Ekaterina

    Hello,

    Please see the screenshot. I marked the sections by red squares.

    The searching on the second or farther page is impossible because the program at first must assemble documents and only then recognize them. (Assembling requires finding headers)

     

    Note, that we have two Helps for FlexiCapture program: Administrator Help and Developer Help. Please, make sure that you use Developer Help to find the article.

    0

Please sign in to leave a comment.