Question
How to set up the notifications (email, etc.) to be sent when documents/batch get to the Verification stage?
Answer
In the Project (Batch Type) Properties > Workflow select Advanced workflow create a custom script stage, and place it right before the Verification stage
It is possible to add a script like the one below to send email notifications. This example sends the notification from the Gmail mailbox.
# C# .NET
using System;
using System.IO;
using System.Net;
using System.Net.Mail;
using System.Net.Mime;
MailMessage message = new MailMessage();
SmtpClient smtp = new SmtpClient();
message.From = new MailAddress("mygmailaddress@gmail.com");
message.To.Add(new MailAddress("sendtoemailaddress"));
message.Subject = "Test";
message.IsBodyHtml = true; //to make message body as html
message.Body = "Verification Stage";
smtp.Port = 587;
smtp.Host = "smtp.gmail.com"; //for gmail host
smtp.EnableSsl = true;
smtp.UseDefaultCredentials = false;
smtp.Credentials = new NetworkCredential("mygmailaddress@gmail.com", "mypassword");
smtp.DeliveryMethod = SmtpDeliveryMethod.Network;
smtp.Send(message);
Comments
9 comments
Thong Pham Hoang Nguyen
Hi,
I tried but ABBYY didn't send mail, is there any system requirement or need to be Cloud version,...
Thank you.
Ban Tran
Hi Thong,
The script should work if you are using Gmail as the sender because the configuration setting is for Gmail.
Since it is C#, my guess is you need to have the .Net framework installed. I just test the script again to make and it worked when I provide my Gmail address.
One possible setting you may check when you are using the Gmail address is to go into your Gmail settings and under the Security option, make sure the "Less secure app access" is turned ON.
Thong Pham Hoang Nguyen
Hi Ban Tran,
Thanks for your detailed explanation.
I tried running the workflow on FlexiCapture but it doesn't seem to work. Does this Workflow require uploading to the ABBYY server (Distributed) or Cloud version? Does this script work with other mail servers or only accept Gmail? I think it accepts all mail servers because this is just a script haha
Ban Tran
Hi Thong,
The script is part of the Workflow so as long as you import the document thru the Workflow process, then it will work. So it doesn't require to be uploaded to the Server or Cloud. But of course, if you want to process your document automatically then uploading the project to the server (Distributed/Cloud) is the way to go.
For example, regardless you are using the local project or the project that was uploaded to the Server (Distributed), if you manually drag & drop the image into the project, then it will not work as the way you import the image is not part of the workflow.
If you set up the images to import from Hotfolder, Email (pop3/imap/mapi/msgraph), FTP, sFTP, etc.. then the FlexiCapture project will process these images as part of the workflow.
Regarding the script, as you already said, it is just a script so it should work with others as well, just this example I'm using Gmail so I provide the configuration for Gmail. For example, if you process with Yahoo mail then the configuration will be different (and you will need to check from the Yahoo site to see what are its configuration to send out the email. For example, the Port and the Host will be different than Gmail).
Mariusz Dudka
Hi Ban Tran,
Is it possible to insert an email sender in "sendtoemailaddress" (so that the notification of a waiting document goes to the owner of the message)?
SMTP server is set as the import.
I will be grateful for your response.
Regards
Mariusz Dudka
Ban Tran
Hi Mariusz,
Yes, it also works too when you set the "sendtoemailaddress" with the sender's email address.
Regards,
Ban
Samir Waikar
Hi Ban,
I want to include the sender of document ie Vendor's email id from where doc is imported into
message.To.Add(new MailAddress("sendtoemailaddress"));
What Changes need to do?
Ranjit Nayak
Samir Waikar did you find something? I have similar case.
Ranjit Nayak
Hi Ban,
This is a good info. I want use the similar stage where I want to send with rejected files either in attachments which are rejected or with path. But that should be once the file is rejected from a batch.
Please guide.
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